Moving to a new office is a complex task that requires careful planning and coordination. Whether you’re upgrading to a larger space or downsizing for efficiency, you’ll want to work with experienced corporate movers you can rely on. But how can you ensure your office move runs smoothly and doesn’t cause unnecessary downtime? The following tips will help your business transition to a new location without complications and delays.
Top Strategies for a Stress-Free Office Move
Most businesses will stay at a location for many years and only relocate offices occasionally. However, when a move does take place it’s obviously a significant event, one that influences everything from employee productivity to long-term business strategy.
Start Planning Your Office Relocation Early
Starting the planning process as early as possible is the foundation for an efficient office relocation. First, create a timeline for the important milestones in the run-up to moving day. And when you hire office relocation specialists in advance, it allows plenty of time for strategizing and planning.
Work With a Move Coordinator
An important reason to hire a corporate moving service is the opportunity to work with a dedicated move coordinator. An office relocation coordinator helps a business plan for a straightforward move, troubleshoot any issues, arrange schedules—and get the move done.
Create a Moving Schedule for Employees
A large office move can cause upheaval for employees. Upfront communication is vital during this time; this includes letting employees know when to start packing personal possessions, when to expect disruptions to daily routines and so on. Create a timeline for packing days and the moving day schedule, and clearly communicate this information to all staff members.
Document and Label Moving Boxes
Creating an inventory for all office items and clearly labeling boxes will ensure a smooth unpacking experience at the new location. Office relocation specialists use proven strategies for this process that will ensure all items are protected from damage, and the risk of lost or misplaced belongings is greatly reduced.
Deep Clean the Offices
With a clear schedule from your office movers, you can easily plan for a deep clean. Professional cleaners will provide comprehensive cleaning and sanitation in preparation for the move. When your moving team arrives on moving day, they can then unpack and set up your office furniture for an easy transition.
Use Secure Storage Facilities
Access to storage facilities can help ensure a smooth office relocation, as it allows for temporary storage of non-essential items and furniture. Following this approach can significantly reduce clutter during the move, making the process more organized and manageable overall.
Unload and Unpack Items at the New Office
Efficient unloading and unpacking will help employees return to work with minimal downtime. Following a coordinated plan to maximize efficiency, office relocation services can unpack and organize the essential items first so you can get back to business.
Hire an Office Mover for Your Corporate Relocation
National Van Lines is a top-rated office moving company providing local, statewide and national relocation services. Count on our moving experts for a straightforward, hassle-free relocation. Call 800-323-1962 or request a free moving quote.
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