Back to All

How to Prepare for an Office Relocation

By National Van Lines
11/26/2024

Relocating to a new office can be a significant milestone that reflects a growing, thriving business. However, whether you’re scheduling corporate moving services or coordinating with employees, there are many factors to manage. While moving offices is always challenging, preparation often makes the difference between experiencing a straightforward relocation and dealing with a disruptive move. Here are some suggestions to help make the move as easy as possible.

Top Tips to Help You Get Ready for an Office Move

The earlier you start planning an office relocation, the easier the process will be. If you have an upcoming move scheduled, start preparing today with the following tips.

Start the Pre-Move Planning Process

Ideally, businesses will start planning approximately three to six months before the moving date. Setting aside such a period of time allows you to do research, hire a professional moving team, prepare for IT management and of course, design your new office layout. Your moving company will be a crucial partner here, coordinating everything from route planning and permits to complex equipment transportation.

Think About Storage and Decluttering

Over the years, most businesses will acquire both documents and equipment that are no longer needed. An office relocation is the perfect time to declutter and start anew with more streamlined operations. Also, a top reason to hire a corporate moving service is the ability to store items and have them delivered at a later date. With secure storage, you can get set up with the essentials and add certain furniture pieces or IT equipment when you’re up and running.

Communicate With Employees

An office relocation can be a stressful time for employees. When individuals need to move to new cities or states, they will expect clear communication about the moving timeline, as well as progress in general. To handle this task, businesses will often establish a main point of contact for employees. This person or designated department will stay in close communication with the move coordinator.

Use Professional Packing Services

Packing for an office relocation is likely to be more complex than a residential move. Businesses often have a large amount of furniture, expensive equipment, plus confidential documents to transport. By choosing the right corporate movers you can feel confident that all items will be carefully packed and loaded, that boxes will be clearly labeled – and that belongings will arrive without damage.

Unpack and Prepare the New Office

The final stage is to unload all items at the new office, arrange them, then resume operations. To ensure you have the solutions you require, when you hire office relocation services you can discuss their policies on unpacking and furniture assembly. Using a professional approach to unloading and unpacking means that you can help prevent disruption to business operations, and allow employees to return to work as quickly as possible.

Leading Office Relocation and Corporate Moving Services

National Van Lines helps businesses relocate offices across the state and nationwide. Our moving specialists are here to plan and execute a fast, efficient relocation that is customized to your company’s needs. Call 800-323-1962 or request a free moving quote.

Image Credit – Pixel-Shot/Shutterstock.com